How can I host a Zoom meeting from my computer?

Zoom: Quick Guide for Meeting Hosts

Login and Setup

Getting Started

Note: Before you can host a meeting with Zoom, you must install the Zoom App on your computer/device. There are two ways to get started: Via the browser or by downloading the app directly.

 

Quick Setup Steps from the Browser

  1. Go to https://yale.zoom.us.
  2. Click the Sign In button. Enter your NetID and password at the CAS prompt.

     
  3. You will be taken to your Profile
    • Highlights of this page are:
  1. After configuring your profile, we recommend going to Meeting Settings to configure your preferences based on how you would like to conduct meetings.
  2. To install the Zoom App, click Host a Meeting, then select either With Video Off or With Video On. If the client does not install automatically, click the download button.
    • If the application installs but you do not see it, check your Windows taskbar or Mac Dock for this icon:

       
    • On Mac, you can right-click the Zoom app in the Dock, select Options > Open at Login.

Quick Setup Steps from the Application

Note: For this setup you will either have the application sent to your managed workstation or downloaded from https://zoom.us/download

 

  1. Launch the Zoom application.
  2. Select Sign In
  3. On the next screen with many options, select Sign In with SSO
  4. When asked for the company name enter Yale.
  5. You will be prompted by a familiar CAS login screen. Log in with your netid and password.
  6. Zoom will be ready for use.

Scheduling a Zoom Meeting

Zoom offers you several ways to schedule your meetings.  Scheduling with Zoom

 

Web Portal

  1. Log in to https://yale.zoom.us.
  2. Click “Schedule a Meeting” in the top navigation bar
  3. Input details for the meeting and click “Save”
  4. You can then copy the URL or Invitation or add to your calendar with available plug in

 

Zoom App

  1. Click “Schedule” button on the Zoom App
  2. Input details for the meeting and click “Save”
  3. You can then copy the URL or Invitation or add to your calendar with available plug in

 

Outlook Plugin

  1. Download the Zoom Outlook plugin from https://zoom.us/download
  2. Create a New Meeting in Outlook
  3. Click “Add Zoom Meeting”
  4. Input Zoom Details for the meeting and click “Continue”
  5. Update invitation details and hit “Send”

Google Plugin

  1. Download the Google plugin from zoom.us/downloads
  2. Create a new meeting in Google Calendar
  3. Click “Make it a Zoom Meeting”
  4. Update invitation details and hit “Save”

 

Details on additional features for scheduled meetings can be found here:

Meeting Controls

When starting/joining a meeting, you can join the audio by phone or computer. 

  • Choose “Join Audio by Computer” to connect your computers mic and speakers to the Zoom Meeting. You can test your Audio sources by using the “Test Computer Audio” link when joining.
  • Choose “Phone Call” and dial the number provided. Enter the Meeting ID and make sure to input the “Participant ID”

*Tip: Clicking on the Mic icon will let you mute and unmute your audio once connected

 

Video:

Access Video settings before or during a meeting by clicking on the “Settings” icon on your Zoom Desktop Application.  On the Video tab you can preview and change your camera source via the down arrow

Clicking on the Video icon will let you start and stop your video feed

 

Invite:

During a meeting, click “Invite” to send meeting information to more participants by email, Zoom chat, phone, or room system.

 

Manage Participants:

When hosting a Zoom meeting, you have additional controls available to help manage your participants. Attendees can only view the other participants.

 

Screen Share:

  1. Click Share Screen
  2. Choose to share your; desktop, specific application, whiteboard, camera feed
  3. All participants in your meeting can share their screen
  4. During screen sharing you and your attendees can use the Annotation tools for drawing, pointing, highlighting, etc.

Chat:

  1. Click “Chat” to start an in meeting message with participants in the meeting
  2. The dropdown on the chat window will allow you to message Everyone, or a specific participant

Record:

  • As host, you can record the meeting to either the Zoom cloud or your local machine.
  1. Click on the “Record” icon in the toolbar
  2. Choose to record to the Cloud or Local machine
  3. Recording will process once the meeting ends

See also How Do I Find my Recording? for information on using your file.

Zoom Meeting Tips

Before the Meeting:

  • Test your Audio and Video 
    • Make sure to choose the correct audio and video sources
  • Have the content you intend to share prepared ahead of time
    • Close applications that have pop ups

Hosting A Meeting:

  • Mute your mic if others are presenting/speaking
  • Use “Gallery View” for smaller group/team meetings
  • Share your screen
    • Use “New Share” to seamlessly transition between shared applications.
    • Share specific Applications to control displayed content
  • Use the Annotation tools to grab and direct attention

Turn the camera on!

  • Put your webcam at eye level or higher – experiment for best angles
  • Use the gestures and mannerisms that you would typically use in person
  • Make Eye Contact - Try to look at your webcam versus the screen

Additional Zoom Resources

Here are some great resources from Zoom’s Knowledge Base to take a deeper dive into using Zoom:

 

If you require technical assistance or have a question, please contact your local support provider or the ITS Help Desk. Or Call 203-432-9000, ITS Help Desk is available 24 hours a day, 7 days a week. 

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