Yale Virtual Private Network (VPN) is a way to securely access Yale’s restricted services and licensed e-resources (e.g. e-journals such as JAMA, or databases such as ArtSTOR) on the University network from a non-Yale internet source. VPN is also required for remote access to on-campus workstations - via Remote Desktop Protocol (RDP). While VPN provides excellent network security, it should only be used from an appropriately secured computing device.

To connect to VPN do the following:

1. Download and install the free VPN software (Cisco AnyConnect) from the Yale Software Library
2. Launch AnyConnect to access any Yale resources
3. Enter the address access.yale.edu and then click Connect in the AnyConnect window.
4. Enter your NetID and NetID password when prompted.
5. Enter the Multifactor Authentication (MFA) code from the DUO app
   

   

   

For additional assistance with VPN or the Multifactor Authentication DUO app, contact the Yale ITS help desk.

NOTE: VPN is not necessary for every application. See ITS guidelines for using VPN.

 

 

 

 

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Mar 11, 2020 at 7:58am PDT

Adobe has an app called Adobe Scan which can create PDFs from a smartphone camera. Steps below.

1. Download and install the app
   
    
2. Tap the Already have an Adobe ID at the bottom of the screen
   
    
3. Sign in using your Yale email address.

   

4. Choose the Company or School Account option when prompted to select an account.
   
    
5. Sign in with your Yale NetID and Password when prompted.
   
    
6. If prompted, enter the DUO password
   
    
7. When the app launches the first time, allow Adobe Scan to access your camera
   
    
8. Use the app to scan a document with the camera. A blue border will surround the document. Use the border handles to encompass either all or part of the document you want to save.
   
    
9. Use the icon at the bottom of the screen to edit the picture (e.g., crop, rotate, etc.) and tap Save PDF at the upper right of the screen.
   
    
10. Tap the Share icon and then the Share a Copy icon
    
     
11. Select the app you want to use to share/save the docuemnt to. Note, you may need to scroll to the right to see additonal app icons.
    
     

Alternative Scaner Apps:

• Microsoft Office Lens

Yale provides all permanent faculty members with an office computer and printer. The computer will be replaced every 4 years, printers will not be replaced.

Computer equipment (CPU, laptop, monitor, keyboard, printer) purchases and set-up for faculty are handled by Debra Houle in ITS Faculty Support at 432-2357.

For computer and equipment issues in the classroom, faculty should contact Classroom Support at 432-2650 or classroom.support@yale.edu. Classroom Support can be contacted in advance of class meeting time to assist with set-up or during class if there is a problem.

To search for a classroom with specific A/V needs, visit the Media Services Classroom search page at: http://amtapp.yale.edu/classroom/search.faces.

You can look up classrooms by task, specific A/V needs or by building.

Find below links to Zoom resouces depending what you are trying to accomplish with Zoom.

• Zoom: Quick Guide for Meeting Hosts
• How to Configure Scheduling Privileges to a Zoom Account
  (helpful in allowing admin assistants the ability to schedule meeting on your behalf)
• Use Zoom in Canvas to conduct class
• How to record your Zoom Session and upload it to Canvas
• Avoid “Zoombombers” from trolling your online classes
• Additional ITS Room Meeting Resources
  • The Zoom Getting Started with PC and MAC guide provides details on getting started and using the tool
  • Watch the Getting Started Videos
  • Join the Weekly Zoom Meetings and Webinar Training
  • Zoom’s Help Center is a great resource for training materials

Yale ITS provides several community access computers around campus (including 28 Hillhouse) with statistical software such as Mathematica, Matlab, and R.  The Yale StatLab offers more statistical software packages. For a full list of computer lab locations and a campus map, visit the ITS Computer Labs page. 

Yale University operates several high performance computing clusters. Members of the Department of Economics use primarily the clusters called Omega and Grace. The Cowles Foundation has funded the purchase of 10 nodes on the newest of the HPC clusters, Grace. Each of these nodes has 20 CPU cores. Faculty and graduate students in the Department of Economics have access to a special queue that give them priority over other members of the Yale research community for the use of the Cowles funded processors.

You can find more information about the HPC clusters on the Yale Center for Research Computing Page. Members of the Department of Economics at Yale can request access using the online form. The request should be for an account on Grace and you should identify yourself a member of the economics department and request access to the queue for the Cowles nodes. Graduate students should include the name of the faculty sponsor of their research.

Other data storage options can be found on the Center for Research Computing storage option page.

Individuals wishing to conduct research at the Yale Research Data Center (YRDC) must submit a research proposal to the Center for Economic Studies (CES) at the U.S. Census Bureau. CES accepts proposals for review at any time during the year. Both Census Bureau and external experts on subject matter, datasets and disclosure risk review all proposals. Reviews of each proposal are based on five major criteria:

1. Benefit to Census Bureau programs
2. Scientific merit
3. Clear need for nonpublic data
4. Feasibility
5. Disclosure risk

If all standards are met, a proposal must also pass a review by the Census Bureau’s Office of Analysis and Executive Support. If approved by the Census Bureau, the proposal may also  require approval by the federal agency sponsoring the survey or supplying the administrative data.

Access to the YRDC is restricted to Census Bureau employees or researchers who have  Special Sworn Status (SSS) with the Census Bureau. Each researcher must obtain security clearance by undergoing a background check to become a Special Sworn Status employee of the Census Bureau, and must sign and make a sworn statement about preserving the confidentiality of the data.  Researchers are not permitted to remove  any data or any analysis results from the RDC unless it passes a disclosure avoidance review.

For more information on the YRDC, please visit the YRDC page found on the Cowles Foundation website.

Yale ITS has a University wide licensing arrangement for a select number of software packages including Mathematica, MATLAB, SAS,  and SPSS.  You can find more information about these software by visiting the ITS software library.

If you are interested in Scientific Workplace or Scientific Word, you will need to order directly from the MacKichan Software. Additional information can be found on the MacKitan website.

Generally speaking, if you have a Yale ID card, you should have Yale library loan privileges.  For more information on the Yale library policies and general information, see below:

• Library Access Eligibility
• Yale Library Policies
• Ask Yale Library
• Yale Library Access Questions
• Library Research Tools
• Library Locations and Hours
• Off-Campus Access to e-Reserves
• CentralBanking.com
• Ovid PsycINFO database

For a more extensive collection of Economics books and journals, the Center for Science and Social Science Information has additional resources.  The economics subject library is Gwyenth Crowley who can assist with database questions, working papers, search engines and other online resources.  More can be found on Gwyenth’s library resource page.

The University provides resources for faculty who would like to purchase data use agreements. You can find more information on Yale Data Use Agreements page.

Be advised that data use agreements must be signed-off by your department operations manager. Contact your administrative assistant for additional guidance.

It is possible for you to edit your profile information listed on the Faculty directory page.  Below are instructions on how to do so.

1. Sign-in to the Economics website using you Yale NetID and password by clicking the “sign in” link on the home page of the Economics site (lower right-hand corner), or by using this URL: http://economics.yale.edu/cas

   
    

2. Once authenticated, locate the User Menu in the lower right-hand corner of the home page and click the “My account” link to take you to your people page.
   
    
3. On your people page, click the Edit button at the top of the page.

   

   Note: You can also access the edit link form the Faculty Directory page next to your name if you are already signed-in
   
    

4. Modify any display fields on the form page accordingly. 

   Notes:

   • Headshot photos are preferred
   • Click the Browse button, and then the Upload button to add a photo
     
   • Photos should have a resolution no larger than 1000 x 1500 or they will not save in the system (an easy, online photo editor for resizing images can be found at https://www.fotor.com/app.html#/editor)
   • Use the cropping tool to adjust your photo by using the white perimeter handles (e.g., crop a full body picture to show only your head - see screenshot below)
   • Any picture you upload will resize automatically
   • To replace a photo, click the Remove button under your existing photo
     
   • A CV can either be uploaded in PDF format or linked to a server location using the URL field
   • Update your Title, Department, Office Hours, and On Leave fields accordingly

   

5. To upload a new PDF CV, click the Browse button to locate your CV on your computer, and the Upload button to save it to your page.

   ***Important*** Check the Display box to ensure your CV shows on your page. Alternatively, un-checking the Display box will hide the old CV.

   NOTE: Old CVs can be removed by clicking the Remove button (this is useful when replacing an old CV).

   
    

6. Click the “Save” button at the bottom of the page. If this is not done, any changes you made
   will not display on your page.
   

For assistance, please email your admin assistant.

It is possible for you to edit your profile information listed on the Graduate Student directory page.  Below are instructions on how to do so.

1. Sign-in to the Economics website using you Yale NetID and password from the following URL: http://economics.yale.edu/cas
   

    

   
    

2. Once authenticated, locate the User Menu in the lower right-hand corner of the home page and click the “My account” link to take you to your people page.
   
    
3. On your people page, click the Edit button at the top of the page.
   

    

   

    

   Note: You can also access the edit link form the Graduate Student directory page next to your name if you are already signed-in

    

   
    

4. Modify any display fields on the form page accordingly. 
    

   Notes:

   • Headshot photos are preferred
   • Click the Browse button, and then the Upload button to add a photo

     
      

   • Photos should have a resolution no larger than 1000 x 1500 or they will not save in the system (an easy, online photo editor for resizing images can be found at https://www.fotor.com/app.html#/editor)
   • Use the cropping tool to adjust your photo by using the white perimeter handles (e.g., crop a full body picture to show only your head - see screenshot below)
   • Any picture you upload will resize automatically
   • To replace a photo, click the Remove button under your existing photo

     
      

   • A CV can either be uploaded in PDF format or linked to a server location using the URL field
   • The Title, Department, Office Hours, and On Leave fields will not display on your personal page

    

   
    

5. To upload a new PDF CV, click the Browse button to locate your CV on your computer, and the Upload button to save it to your page.

   ***Important*** After your CV has been uploaded, check the Display box to ensure your CV shows on your page. Alternatively, un-checking the box will hide the old CV.

   NOTE: Click the Remove button to delete a CV (This would be true if replacing an old CV).

   
    

6. Remember to click the “Save” button at the bottom of the page. If this is not done, any changes you made
   will not display on your page.
   

If you have questions, please email Pam O’Donnell or Matt Regan.

You are signed-in to the Economics website if you see the USER MENU in the lower right-hand corner of the home page.

To sign-in, go to the login page: http://economics.yale.edu/cas

It is possible for you to edit your profile information listed on the Administration directory page.  Below are instructions on how to do so.

1. Sign-in to the Economics website using you Yale NetID and password from the following URL: http://economics.yale.edu/cas
   

    

   
    

2. Once authenticated, locate the User Menu in the lower right-hand corner of the home page and click the “My account” link to take you to your people page.
   
    
3. On your people page, click the Edit button at the top of the page.
   

    

   

    

   Note: You can also access the edit link form the Graduate Student directory page next to your name if you are already signed-in

    

   
    

4. Modify any display fields on the form page accordingly. 
    

   Notes:

   • Headshot photos are preferred
   • Click the Browse button, and then the Upload button to add a photo

     
      

   • Photos should have a resolution no larger than 1000 x 1500 or they will not save in the system (an easy, online photo editor for resizing images can be found at https://www.fotor.com/app.html#/editor)
   • Use the cropping tool to adjust your photo by using the white perimeter handles (e.g., crop a full body picture to show only your head - see screenshot below)
   • Any picture you upload will resize automatically
   • To replace a photo, click the Remove button under your existing photo

     

   • The Title, Department, Office Hours, and On Leave fields will not display on your personal page

    

   

5. Remember to click the “Save” button at the bottom of the page. If this is not done, any changes you made
   will not display on your page.
   

If you have questions, please email Matt Regan.

You can access your Yale email account by visiting one of the following sites depending on the email type assigned to you:

• Office 365 Email
• EliApps Google Mail

Attional information can be found on this help page.

Your email account will expire one year after graduating, however, Yale ITS does have a grace period to allow students to archive data. For detailed information on all software accounts, visit the following Student Colaborative help page.

Before you leave the University, forward your Yale mail to another address.  Instructions for Gmail here.

For directions on how to archive you EliApps/Google Mail, see the EliApps ITS help page. Alternatively, you can visit the Google help page.

Consider creating a Yale Alumni Association email account. More on the AYA FAQ page.

Faculty email accounts remains active for 60 days following your leave date. 

Before you leave the University, forward your Yale mail to another address.  Instructions for Gmail here.

You can archive or export your mail by following the instructions on this ITS help page.

The new Aida server will require software to access files on your personal share. Instructions using and connecting to your share are found below. Two applications are recommended depending upon your computer operating system and preference.

Page Contents

• Filezilla (Mac and Windows)
• WinSCP (Windows only)

IMPORTANT: If connecting from off-campus, you will first need to connect using the Cisco AnyConnect VPN Client. More information here.

Filezilla

Filezilla is a free, open source FTP client. It supports FTP, SFTP, and FTPS (FTP over SSL/TLS). The client is available under many platforms, binaries for Windows, Linux and Mac OS X are provided.

1. Download and install the corresponding Filezilla client on your computer:
   Click here to Download Mac Installer (Mac OS 10.9 or newer)
   Click here to Download Windows Installer (32 bit)
    
2. Once installed, launch Filezilla and enter the following information in the fields under the toolbar at the top of the window:
   • Host: vm-aidaprd-01.econ.yale.edu
   • Username: Your Yale NetID
   • Password: Your Yale Password
   • Port: 22
     

     ---

        Windows Toolbar
     

        Mac Toolbar
     
      

     ---

   HINT: After successfully logging into the server, your authentication information will be saved. For future sessions, use the dropdown arrow to the right of the Quickconnect button and select the server from the history list (The path structure will contain you Yale NetID, e.g., sftp://YOUR NETID@vm-aidaprd-01.econ.yale.edu).

   
    

   ---

3. The first time you connect to the server, the program will ask you to save your password. Select the “save passwords” option.
   

   
    

   ---

4. You will also be prompted to trust the host before connecting.  Check the “Always trust this host, add this key to the cache” box and click the OK button. You will not see this message again if the box is checked.
   

   
    

   ---

5. Once connected to the the Aida server, your file share will show in the right column. 

FILEZILLA NOTES:

• The display is split in two columns; the left column shows your local computer drive and the right column shows your share on the Aida server.
• The two upper panes show the folder structure on your local computer (left column) and on the Aida server (right column).
• The two lower panes show the files/folder within a selected folder from the corresponding top box.
• Files can be copied to and from the server by dragging and dropping to the destination folder.
• File options, e.g., edit, rename, delete, etc. can be seen by right-clicking on a file.
• Additional information can be found on the Filezilla documentation page: https://wiki.filezilla-project.org/Documentation

WinSCP

WinSCP is an open source free SFTP client, FTP client, WebDAV client and SCP client for Windows.

1. Download and install the corresponding WinSCP client on your computer (Windows only):
   Click here to download the WinSCP Installer
    
2. Once installed, launch WinSCP and enter the following information in the login window fields and click the Login button:
   • File protocol: SFTP
   • Host name: vm-aidaprd-01.econ.yale.edu
   • Port number: 22
   • User name: Your Yale NetID
   • Password: Your Yale Password

   

   ---

   HINT: Click the Save​ button under the User name field to save your session information (choose to save password by checking Save password box when prompted, although not recommended). After your login information has been saved, select your profile from the history list in the left pane for future sessions (NETID@vm-aidaprd-01.econ.yale.edu).
   

   ---

3. You will be prompted to trust the host before connecting.  Click the Yes button. You will not see this message again.
   

   ---

4. Once connected to the Aida server, your file share will show in the right column. 

WinSCP NOTES:

• The display is split in two columns; the left column shows your local computer drive and the right column shows your share on the Aida server.
• Files can be copied to and from the server by dragging and dropping to the destination folder.
• File options, e.g., edit, rename, delete, etc. can be seen by right-clicking on a file.
• Additional information can be found on the WinSCP help page: https://winscp.net/eng/docs/guides

The new Aida server will require software to access files on your personal share. Two applications are recommended depending upon your computer operating system and preference: Filezilla (Mac and Windows) or WinSCP (Windows only).

Instructions connecting to your share using Filezilla are found below.

IMPORTANT: If connecting from off-campus, you will first need to connect using the Cisco AnyConnect VPN Client. More information here.

Filezilla

Filezilla is a free, open source FTP client. It supports FTP, SFTP, and FTPS (FTP over SSL/TLS). The client is available under many platforms, binaries for Windows, Linux and Mac OS X are provided.

1. Download and install the corresponding Filezilla client on your computer:
   Click here to Download Mac Installer (Mac OS 10.9 or newer)
   Click here to Download Windows Installer (32 bit)
    
2. Once installed, launch Filezilla and enter the following information in the fields under the toolbar at the top of the window:
   • Host: vm-aidaprd-01.econ.yale.edu
   • Username: Your Yale NetID
   • Password: Your Yale Password
   • Port: 22
     

     ---

        Windows Toolbar
     

        Mac Toolbar
     
      

     ---

   HINT: After successfully logging into the server, your authentication information will be saved. For future sessions, use the dropdown arrow to the right of the Quickconnect button and select the server from the history list (The path structure will contain you Yale NetID, e.g., sftp://YOUR NETID@vm-aidaprd-01.econ.yale.edu).

   
    

   ---

3. The first time you connect to the server, the program will ask you to save your password. Select the “save passwords” option.
   

   
    

   ---

4. You will also be prompted to trust the host before connecting.  Check the “Always trust this host, add this key to the cache” box and click the OK button. You will not see this message again if the box is checked.
   

   
    

   ---

5. Once connected to the the Aida server, your file share will show in the right column. 

FILEZILLA NOTES:

• The display is split in two columns; the left column shows your local computer drive and the right column shows your share on the Aida server.
• The two upper panes show the folder structure on your local computer (left column) and on the Aida server (right column).
• The two lower panes show the files/folder within a selected folder from the corresponding top box.
• Files can be copied to and from the server by dragging and dropping to the destination folder.
• File options, e.g., edit, rename, delete, etc. can be seen by right-clicking on a file.
• Additional information can be found on the Filezilla documentation page: https://wiki.filezilla-project.org/Documentation

The new Aida server will require software to access files on your personal share. Two applications are recommended depending upon your computer operating system and preference: Filezilla (Mac and Windows) or WinSCP (Windows only).

Instructions connecting to your share using WinSCP are found below.

IMPORTANT: If connecting from off-campus, you will first need to connect using the Cisco AnyConnect VPN Client. More information here.

WinSCP

WinSCP is an open source free SFTP client, FTP client, WebDAV client and SCP client for Windows.

1. Download and install the corresponding WinSCP client on your computer (Windows only):
   Click here to download the WinSCP Installer
    
2. Once installed, launch WinSCP and enter the following information in the login window fields and click the Login button:
   • File protocol: SFTP
   • Host name: vm-aidaprd-01.econ.yale.edu
   • Port number: 22
   • User name: Your Yale NetID
   • Password: Your Yale Password

   

   ---

   HINT: Click the Save​ button under the User name field to save your session information (choose to save password by checking Save password box when prompted, although not recommended). After your login information has been saved, select your profile from the history list in the left pane for future sessions (NETID@vm-aidaprd-01.econ.yale.edu).
   

   ---

3. You will be prompted to trust the host before connecting.  Click the Yes button. You will not see this message again.
   

   ---

4. Once connected to the Aida server, your file share will show in the right column. 

WinSCP NOTES:

• The display is split in two columns; the left column shows your local computer drive and the right column shows your share on the Aida server.
• Files can be copied to and from the server by dragging and dropping to the destination folder.
• File options, e.g., edit, rename, delete, etc. can be seen by right-clicking on a file.
• Additional information can be found on the WinSCP help page: https://winscp.net/eng/docs/guides

Yes, the university offers two primary web publishing options for personal web sites: CampusPress and Google Sites.  Both platforms are free, self-provisioning solutions available to any faculty, student, or staff member of the Yale community with the valid NetID.

CampusPress

CampusPress uses the WordPress platform and is hosted and branded for Yale by the third-party company Edublogs.

For a demo site and additional information, please visit one of these WordPress demo sites:

• CampusPress - Demo 1: http://campuspress.yale.edu/econdemo/getting-started/
• CampusPress - Demo 2: http://campuspress.yale.edu/econdemo2/getting-started/

Google Sites

Google Sites is part of the Yale EliApps suite that is provided to students and most faculty members via an EliApps account.

You can access your Google Sites dashboard by going to http://sites.google.com.  If you are not already signed-in to Yale, enter your Yale email address to bring you to the Yale CAS screen.  Once authenticated, you can begin creating a personal web page.

Google is now offering new, mobile-friendly templates, however, you can still use the classic layout.  For more information and help with creating a Google site, visit the Sites Help page.

Here are two demo sites showing the classic and new theming:

• Google Site – Classic Theming: https://sites.google.com/a/yale.edu/econ-demo/
• Google Site – Modern Theming: https://sites.google.com/a/yale.edu/econ-demo-ii/

Additional Resources

• CampusPress Overview: https://its.yale.edu/services/web-and-application-services/web-publishing/campuspress
• CampusPress Site Creation: http://campuspress.yale.edu/
• Google Sites Home (with site creation option): http://sites.google.com

Student Example Websites

• Gregory Cox (Google Sites): https://sites.google.com/site/gregoryfcox/

Your CampuPress website will remain active indefinately. However, your NetID will expire after leaving the University, thus rendering you unable to sign-in to your site to make future updates. Please take the proper steps managing your site before your departure.

You can manage your CampusPress sites in one of may ways to prepare for a site migration. After determining where your new website will reside, consider the following to ensure a smooth transition when migrating to a new website.

• Exporting Content
  If you want to export data from your CampusPress site to the new site, you can download all your content to an XML file that can be imported into a new site.
• Redirect
  You can redirect your site to your new site by using the Safe Redirect Manager plugin. 
• Site Visibility
  You can change the website settings by configuring site visibility so only you and Yale super admins can view it by signing in.
• Site Deletion
  You can delete the site by using the option under the Admin Tools menu.

For additional assistance, contact ITS Support.